Nearly a fifth of all federal spending ($800 billion) is disbursed through grants, yet recipients are subject to a multitude of systems, inconsistent data across various platforms, delayed payments, and onerous reporting requirements.
Innovations in distributed ledger technology and tokenization provide a new way forward in changing the financial relationship between the federal government and citizens.
In 2019, the Bureau of the Fiscal Service (Fiscal Service) and the National Science Foundation (NSF) began to develop a “smart grants” application in response to requests by grants administrators at various research universities to simplify the process for receiving and reporting on federal grants. As a POC, the project used the blockchain tokenization feature to represent the attributes of a federal grant award. Because a token’s history can be traced, it increases transparency along the path of federal funds to make reporting easier. Currently, when prime grant recipients transfer funds to sub-recipients, awarding agencies are unable to see the sub-grants.
Chetan Hebbale is currently a graduate student at the Johns Hopkins School of Advanced International Studies (SAIS) in Washington, D.C. focused on international economics, climate change, and sustainability.
Prior to this, he spent over 4 years at Deloitte Consulting working on technology and strategy projects at the CDC and U.S. Treasury Department.
He is a native of Atlanta, GA and attended the University of Georgia.
The CDC was somewhere I had set out to work at when I went to college and was a driving force in my choosing to be a microbiology major at UGA.
The roughly 5 years I spent supporting various CDC offices was an inspiring and challenging experience. It was an honor to work alongside some of the top public health professionals in the world in their battles against health crises at home and abroad.
COVID-19 Vaccine Task Force
2020 – 2021
The CDC COVID-19 Vaccine Task Force’s Data Monitoring and Response (DMR) team is tasked with ensuring that the U.S. government has high-quality, near real-time data to monitor COVID-19 vaccine distribution, coverage, and uptake.
As the largest mass vaccination effort in history, the CDC needed support to scale immunization monitoring and assessment efforts with a focus on augmenting technology used at pharmacies to improve reporting to state and federal public health systems. The goal was to onboard as many pharmacy vaccine providers as quickly as possible and create consistency for reporting vaccine information to the CDC and enhance its data aggregation, synthesis, and visualization.
Developed an IT system onboarding guide and data flows for new federal vaccine providers and clinics by consolidating dozens of disparate system guides and standard operating procedures (SOPs)
Created executive summaries for CDC leadership on the twelve COVID-19 Executive Orders and COVID National Strategy established in the first week of the Biden Administration.
Compiled quantitative analysis and visualizations for the White House on the demographic uptake of the Johnson & Johnson vaccine during the 10-day national pause of administrations
Wrote a daily newsletter synthesizing all COVID vaccine related headlines in the U.S. and around the world which was disseminated across the Vaccine Task Force.
Division of HIV / AIDS Prevention
CDC’s Division of HIV/AIDS Prevention (DHAP) provides national leadership and support for surveillance, prevention research, and implementation of evidence-based interventions for those affected by or at risk of HIV infection. Following the launch of the Ending the HIV Epidemic campaign in 2019 by HHS, CDC received nearly a 20% increase in funding for HIV prevention and research activities.
With close to $1 billion in federal funds to manage, DHAP needed help in modernizing its financial management tools to enhance the organization’s ability to automate, standardize and collect financial and programmatic data, analyze its portfolio, plan and allocate its annual budget, prepare for emergencies, and monitor the execution of its budget throughout the year.
Role and Impact
Gathered and prioritized functional requirements for a new financial analysis tool, including organizing a JIRA Board with user stories and acceptance criteria to develop screen mock ups with UX designer
Developed graphics and Visio process flows to visually depict financial system connectivity, high-level purpose/user/system hierarchy, and information flow through user and systems
Built a Master Data Dictionary synthesizing four disparate IT system data dictionaries and System Requirements Specification (SRS) documents
Created and presented client-ready decks to walk through user stories, notional screen functionality, and developing click-through of screens with callouts to highlight specific functionality or flow
Populated weeklyand monthly status reports as well as capturing and disseminating key action items during team and stakeholder meetings
Division of Emergency Operations
CDC’s Division of Emergency Operations (DEO) was in a constant state of activation for nearly 5 years in a row. Starting with the Ebola outbreak in West Africa 2014, the CDC has been responding to the Zika virus in the Americas, hurricane Maria in Puerto Rico, and then Ebola again in the Congo in 2019. Recognizing that emergencies are no longer “one-off” events, CDC wanted to re-think their approach to a new state of continual emergency responses especially when it came to financial resource management.
In partnership with CDC’s Office of Financial Information Systems (OFIS), the CDC sought to develop a standardized strategic resource planning process to enable consistency across emergency responses and to modernize their legacy financial management and budgeting IT systems to align to this new agile emergency response structure.
Role and Impact
Developed a financial management data visualization dashboard for the CDC CFO to identify how $5 billion in obligated Federal grants could be flexibly re-purposed to respond to unexpected public health emergencies.
Wrote workflows, tools, templates, and timelines to standardize resource planning processes, culminating in an agency-wide “Playbook” to execute resource management activities in an emergency response.
Designed communications messaging to disseminate and socialize the Playbook across the entire agency to assist in the 2019 Ebola response
Facilitated requirements gathering sessions with senior CDC emergency response leaders to document functional, technical, and reporting requirements for a future emergency response IT solution.
Developed demo use cases for COTS vendors (Oracle, IBM and OneStream) to present demos to CDC leadership and ultimately recommend a decision to purchase a financial management system
Office of Budget Services
2018 – 2019
CDC’s Office of Budget Services needed technical expertise to support various business process improvements and budget tools used for budgetary formulation and execution, financial and accounting analysis, and budgetary compliance.
Role and Impact
Helped the CDC CFO’s office manage $6 billion in unliquidated obligations (ULOs) on its balance sheet by working with SMEs across 12 financial departments to update a financial management guide and create an online training in Adobe Captivate.
Re-designed the CDC’s labor distribution systemincluding creating new process flows, defining roles and responsibilities, developing new fillable PDF template for agency-wide use, and developing training and communication materials.
Provided specialized support in financial and program analysis around budget resource allocation and analyzed financial and labor data to provide on-going financial reporting, and documentation of policies and procedures.
Developing a RACI framework for the budget office’s re-organization to assist branch chiefs and team leads in assigning roles and responsibilities in the new workload structure
Center for Global Health
2018 – 2019
Given the global mission of CDC, millions of dollars are spent every year dispatching CDC resources across the globe to investigate, address, and train other nations in combatting public health crises. The Center for Global Health along with the Office of Financial Resources wanted to conduct a cost and efficiency analysis of the Global Travel Office (GTO) to determine how the global travel services including plane trips, hotel stays, and security details required by CDC can be provided in the most cost-effective manner.
Role and Impact
Assessed the current state of CDC’s travel services, including analyzing financial travel data, understanding and summarizing key HHS and State Department travel policies, and conducting interviews with travel preparers and Federal Agency Travel Administrators (FATAs) across the agency.
Presented current state analysis findings to the CDC CFO and Deputy CFO along with recommendations for cost and organizational efficiencies.
Conducted project management activities including developing the project plan, communications materials, and quality check on all deliverables.
Office on Smoking and Health
The CDC’s Office on Smoking and Health (OSH), is the lead federal agency for comprehensive tobacco prevention and control. Since 1999, OSH has administered the National Youth Tobacco Survey which serves as the nation’s baseline assessment of tobacco usage, behaviors, attitudes and beliefs among American middle school (grades 6–8) and high school (grades 9–12) students.
Since the inception of the survey, OSH has used a conventional paper-and-pencil survey which demands significant time, personnel, and resources to collect the data. This project represented the first attempt to conduct the survey electronically to provide accurate, reliable, and timely data about national youth tobacco usage. The goal is to transform the conventional paper-based survey mode to a sophisticated, state-of-the-art computer-assisted self-interviewing (CASI) survey.
Role and Impact
Communicated the purpose and method of this survey effectively to school staff and respondents.
Conducted the survey with courtesy, tact, polite assertiveness, and careful listening.
Collected data with objectivity and treating all the information gathered with complete confidentiality.
Facilitated travel logistics to middle schools and high schools in New Jersey, Kansas, New York, Colorado, and Georgia.
Maintained, configured, and trouble-shoot ~60 Apple iPads so they could be used to electronically conduct the survey.
Disability Health Branch
2017 – 2018
The Disability and Health Branch (DHB) in the National Centers for Birth Defects and Developmental Disabilities (NCBDDD) wanted strategic planning support in their effort to build a stronger Branch culture and refreshing their strategic plan.
The branch also needed provide grants management support to enhance their Performance Monitoring Tool (PMT) Database to better monitor and report on awardee performance.
Role and Impact
Gathered requirements for design and development of data collection templates in Word and Excel for monitoring and measurement of grant funding for 21 awardees.
Developed wireframes for a year-over-year “trend report” in Tableau for the Branch to better visualize and assess the impact of their grant money.
Validated updates in Microsoft Access to the Branch’s Performance Monitoring Tool to better import and categorize awardee data.
Developed Branch-wide survey and interviewed CDC staff to assess a current state of Branch culture, team dynamics and day-to-day operations.
Facilitated a 2-day Branch-wide training focused on leadership development, improving Branch culture and organizing team functions around high-impact projects in the disability space.
Created a 3-Year Implementation Plan outlining individual team objectives, projects and milestones, aligning them to the Branch’s strategic priorities, and validating the content with Branch leadership and team leads
Division of Violence Prevention
2017 – 2018
In the wake of the #MeToo movement and the growing awareness around the prevalence of sexual harassment, CDC’s Division of Violence Prevention (DVP) within the National Centers for Injury Prevention and Control (NCIPC) wanted to conduct market research on the harassment/violence prevention policies of FORTUNE 500 companies. The goal was to understand how the largest employers in the U.S. train against harassment, provide protections for whistleblowers and create a set of recommendations for engaging the private sector on this issue.
Role and Impact
Coded and categorized the anti-harassment policies in the Codes of Conduct for fifty Fortune 500 companies
Web-scraped reviews on Glassdoor for the subset of 50 companies to assess employee-level feedback on work culture and environment and experiences when reporting harassment.
Created data visualizations in Tableau to identify sector-wide trends of which types of companies were most proactive in addressing harassment behaviors.
Presented final report of findings including message testing recommendations, partnership considerations, and guidance on sector-specific interventions
Wrote a point-of-view article on the project and its findings which was chosen as a winner in the Deloitte Federal Health Build-a-Blog Challenge.
Division of State and Local Readiness
2016 – 2017
The Division of State and Local Readiness (DSLR) within the Center for Preparedness and Response (CPR) plays a critical role in administering the $617 million Public Health Emergency Preparedness (PHEP) cooperative agreement to assess and build state and local public health capacity.
DSLR wanted strategic planning support for program development, technical assistance, technology and data management, and workforce and organizational development to continue implementing the PHEP grant in conjunction with Assistant Secretary for Preparedness and Response (ASPR)’s Hospital Preparedness Program (HPP).
Role and Impact
Developed an organizational strategy for the Associate Director for Medical Countermeasures (MCM) including defining the office’s mission, priorities, work lanes and deliverables.
Helped coordinate and organize the national Medical Countermeasure Workshop, including developing conference guidance packet, signage and logos, vetting presentation content and planning logistics for 62 awardee representatives.
Led the re-design of legacy process maps and creating new SOP guidance documents as part of standing up a new technical assistance (TA) workgroup to transition the legacy TA system into addressing a broader array of public health emergency preparedness capabilities.
Facilitated numerous meetings and trainings around PHEP grant alignment, grant application guidance and gathering requirements in updating the Division’s grant’s management online module.
This project represented the first attempt by the U.S. federal government to execute a blockchain-based payment. The goal was for universities that received a research grant from the National Science Foundation to have their project expenses reimbursed using digital tokens issued by the U.S. Treasury rather than cash.
Because a token’s history can be traced on a blockchain, tokenization is a potentially powerful tool to bring transparency into where federal funds are going. This transparency problem is especially pronounced when prime recipients of a grant transfer funds to a sub-recipient, a process known as “sub-granting” resulting in limited to no visibility for federal agencies overseeing the grant.
Grants represent nearly a fifth of all federal spending at over $800B, yet grant recipients are subject to a multitude of systems, inconsistent data across various platforms, delayed payments, and onerous reporting requirements.
Federal agencies and grant recipients face high administrative costs for managing grants, spending nearly 40% of their time manually monitoring compliance. Despite these efforts, more than $1.4 trillion in improper payments have been disbursed since 2003.
Starting in the summer of 2019, the Treasury Department’s Office of Financial Innovation and Technology (FIT) and the National Science Foundation launched a proof-of-concept to better understand if blockchain, a form of distributed ledger technology (DLT), might lessen the burden and cost of grants management for both agencies and grantees.
DLT was chosen for two reasons:
Its ability to “tokenize”, or represent a real asset (a grant) digitally, and provide near real-time visibility when that asset is transferred across a disparate network
Its programmable “smart contracts” that could automate complex manual processes related to payment clearing and settlement.
After two phases, Deloitte’s Ethereum blockchain prototype was been presented senior Treasury and NSF leadership and improved their understanding of technical and non-technical considerations for blockchain-based payments from the Federal government.
50+ stakeholders were engaged across eight demos, two workshops, and subject-matter expert working sessions.
15 organizations joined the ecosystem, including:
U.S. Treasury Division of Payment Management (PM) and Information & Security Services (ISS)
National Science Foundation Division of Financial Management (DFM)
Department of Housing and Urban Development (HUD)
Department of Commerce’s International Trade Administration (ITA) and the National Institute of Standards and Technology (NIST)
Department of Health and Human Services (HHS)
Government Accountability Office (GAO)
Federal Demonstration Partnership (FDP) with 7 universities participating
30+ laws, regulations and policies were identified related to grant payments.
A functional clickable prototype has been made available to the public here with password fit_gps (best used through a desktop).
Role and Impact
Scrum Master leading agile sprint planning sessions in JIRA, daily team stand ups, and bug testing and documentation for the blockchain prototype.
Led a policy and technical research workstream to create a landscape analysis of tokenization methods, digital wallets, blockchain protocols, legal, regulatory and technical barriers, and a current to future state roadmap.
Facilitated technical and functional workshops as well as live solution demos to clients and stakeholders, including the Assistant Commissioner of the Treasury Department’s Division of Payment Management and the Deputy CFO of the National Science Foundation.
Helped write and win more than $2 million in Federal proposalsas well as publish a paper in the Journal of Government Financial Management to continue these research and development efforts in partnership with Treasury and NSF.
In 2018, I was chosen as the winner of an essay writing competition within Deloitte’s State Department account for a piece on the difficulty to re-enforce sanctions on Iran following the Trump administration’s exit from the nuclear deal. I was asked to give a talk on my essay at a quarterly leadership meeting among the senior Deloitte partners and managing directors at the State Department.
Following the talk, I was recommended and selected to a national presentation forum at Deloitte to give this talk to a wider audience spanning the government and commercial practices given the salience of the issues across industries that Deloitte supports.
This talk, given in October of 2018 at the Atlanta office, gives a historical perspective into how the U.S. emerged to become the world’s most dominant economy, and how it uses economic instruments like sanctions to compete with and influence the behavior of other countries.
The talk connects the dots across numerous current events spanning from the trade conflict with China, sanctions on Iran, the novel development of cryptocurrencies and explains the role of the U.S. dollar in America’s strategic alliances and the functioning of the global trade system.